Last updated: 26/06/2026
This Privacy Policy explains how the Barbados Sports Medicine Association (BSMA) (“we,” “our,” or “us”) collects, uses, stores, and protects your personal information when you visit our website, become a member, or participate in our events and programmes.
1. Information We Collect
We may collect the following types of information:
- Personal Information: Name, email address, phone number, professional credentials, job title, organisation/employer, and other information submitted during membership registration, event registration, or contact forms.
- Payment Information: Collected securely through authorised third-party payment processors. We do not store credit card or banking details on our servers.
- Technical Data: IP address, browser type, device information, and usage patterns collected via cookies or analytics tools when you visit our Site.
- Communications: Records of correspondence if you contact us by email or through our website forms.
2. How We Use Your Information
Your information may be used for the following purposes:
- Processing membership applications, renewals, and payments
- Registering you for BSMA events, courses, and workshops
- Sending communications about BSMA news, programmes, events, and opportunities
- Responding to your enquiries and providing support
- Maintaining our membership directory and records
- Improving our website, services, and member experience
- Complying with applicable legal and regulatory obligations
3. Sharing of Information
We do not sell, rent, or trade your personal data to third parties. We may share your information only in the following limited circumstances:
- Payment processors: To facilitate secure transactions for membership and event registrations.
- Email communication platforms: Such as Mailchimp, strictly for sending BSMA communications you have opted into.
- Partner organisations: Where necessary for collaborative events or programmes, and only to the extent required for those purposes.
- Legal requirements: Where required by law, regulation, or court order.
4. Data Security
We take reasonable technical and organisational measures to protect your personal data from unauthorised access, loss, or misuse, including encryption, access controls, and secure infrastructure. However, no method of internet transmission is completely secure, and we cannot guarantee absolute security.
5. Data Retention
We retain your personal information for as long as is necessary to fulfil the purposes outlined in this policy, or as required by law. Membership records are retained for the duration of your membership and a reasonable period thereafter.
6. Your Rights
As an individual whose data we process, you have the right to:
- Access the personal information we hold about you
- Request correction of inaccurate or incomplete information
- Request deletion of your data, where legally permissible
- Withdraw consent for marketing communications at any time
To exercise any of these rights, please contact us at barbadossportsmedicine@olympic.org.bb.
7. Cookies
Our website uses cookies to enhance your browsing experience and to gather aggregated data on website usage. Cookies are small data files stored on your device. You may disable cookies through your browser settings; however, doing so may affect certain functionality on our Site. By continuing to use our Site, you consent to our use of cookies as described.
8. Third-Party Websites
Our Site may contain links to external websites not operated by the BSMA. We are not responsible for the privacy practices or content of those sites and encourage you to review their privacy policies independently.
9. Children’s Privacy
Our Site and services are not directed at children under the age of 18. We do not knowingly collect personal information from minors. If you believe we have inadvertently collected such information, please contact us and we will take steps to delete it promptly.
10. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. The revised version will be posted on this page with an updated “Last updated” date. We encourage you to review this policy periodically.
11. Contact Us
If you have any questions, concerns, or requests relating to this Privacy Policy or how we handle your personal data, please contact us at:
Barbados Sports Medicine Association
Box 21
Barbados Olympic Centre
Garfield Sobers Sports Complex
Wildey, St. Michael
Barbados, W.I.
Email: barbadossportsmedicine@olympic.org.bb